How Much Bottled Water for 125 People?

For a event, plan on approximately 250 total servings over a 4-hour event. Keep a 15-20% buffer so you can handle late arrivals and heavier-than-average consumption.

Since bottled water is often a base beverage, stage replacement stock in coolers so the serving area stays full without crowding guests.

• Prep checklist: 300+ cups, 188+ lbs of ice, and backup storage nearby.
• Chill strategy: pre-chill at least 70% before service to reduce ice melt and dilution.
• Replenishment cadence: refresh serving stations every 30-45 minutes instead of all at once.