How Much Coffee for 25 People?

For a medium party, plan on approximately 37.5 total servings over a 3-hour event. Keep a 10-15% buffer so you can handle late arrivals and heavier-than-average consumption.

Since coffee is often a base beverage, stage replacement stock in coolers so the serving area stays full without crowding guests.

• Prep checklist: 45+ cups, 38+ lbs of ice, and backup storage nearby.
• Chill strategy: pre-chill at least 70% before service to reduce ice melt and dilution.
• Replenishment cadence: refresh serving stations every 30-45 minutes instead of all at once.